If you’re in the position to run a weekly meeting (or any meeting), raise your hand! Now, keep it raised if you think the best time to hold it is 8 or 9 a.m. Well, according to a Fast Company piece, you may want to think again.
1. Different times of the day have different opportunity costs. Per a white paper, energy levels during the day peak at 8 a.m. Yes, you read that right! Go time. By late afternoon, people start dragging. So, if you have a meeting at 8 a.m., you’re erasing the opportunity for productivity.
The piece mentions, “A 3:30 p.m. meeting isn’t replacing anything else because you weren’t going to start anything at that time. But an 8 a.m. meeting supplants a time you would have been motivated to start something big.”
One strategy could be to have a late afternoon meeting, plot out the follow day’s plan, send everyone home and then have a fresh start the following morning.
2. Procrastination. If you have a 9 a.m. meeting, chances are people aren’t preparing for it until 8:45. Seriously. The suggestion is to have a big meeting later in the morning to give people morning time to prepare for it.
3. Meeting requests are more likely to be accepted later on in the day. According to a study pointed out in the piece, the 9 a.m. time period for meeting requests had low acceptance rates of 0.347. What does that mean exactly? If you suggest that time to three people, only one will be available.
Check it — by 3 p.m. however the score increased to 0.452. This means one out or two workers accepted. The piece adds, “If all you would be doing then is going out for coffee and a doughnut, you might get that at your meeting anyway. It’s a win-win.”